What to expect when you hire a bookkeeperđź’¸

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The Process of Having a Bookkeeper 

So you’re ready to hire a bookkeeper – that’s great! This may mean that your business is in a position of growth that requires a professional team to manage your finances, OR it could mean that you simply do not have the time to personally handle your books anymore as you focus on other business projects. Either way, we’re excited for you that this is the next step you are taking (a very good step to take!)

Many people wonder what the process for hiring a bookkeeper looks like so they can plan accordingly. While each bookkeeping agency may handle things slightly differently, there are some consistencies that you can expect. Below we’ve outlined the 1428 Method, how we handle our clients’ bookkeeping from start to finish. Ensuring that you are comfortable with our process the entire way is our #1 priority, hence wanting to explain what you can expect from us!

Monthly Bookkeeping with 1428 Financial 

One of the key benefits to having 1428 Financial do monthly bookkeeping for your business is that it allows you to focus on your business growth in other ways while we stay focused on the nitty gritty of your finances. 

With us, you don’t have to be in the weeds of your numbers every single day. In fact, you can sit back and enjoy a once-monthly report sent straight to your inbox with a summary and any underlying changes or questions to your financial status. If this sounds ideal to you, keep reading! There’s even more positive benefits to working with us. 

When you hire 1428 Financial, you can expect the following process for your monthly bookkeeping:

  1. A Discovery Call: We always begin our bookkeeping relationship with a discovery call to ensure that we are the right fit for you. We understand that each business has different needs and requirements. While we feel 100% qualified we can support your business finances, we take the time to discuss what you’re looking for on an initial discovery call. Should you need a different team to handle your financial needs, we have a wide network of bookkeeping connections that we would be happy to recommend to you.
  2. Proposal & Contract: Once you feel comfortable proceeding with our services, we will send over a proposal, invoice, and contract for you to review and sign. These documents outline our service agreement and what you can expect from us monthly. We hope you take comfort in the promises we outline to do our best to take care of your hard-earned money! 
  3. Kick-Off Call: Even though we’ve chatted once during the discovery call, now it is time to dive into the specifics and get your client account up and running. On this call, we will establish connections with specified bank accounts, arrange for payment processing, and other necessary tasks. We will also get to know you better by asking other questions about your business goals and strategies so that we can make sure you get the most out of your bookkeeping service. 
  4. Catch-Up Bookkeeping: We find that when businesses hire us as their bookkeepers, there has often been some time lapsed between our team stepping in and the last bookkeeping effort. We make sure that you are caught back up on your books right from the beginning so that we are on the right foot each month moving forward.
  5. Questions & Follow Up: Throughout the whole process, we make sure to stay in close communication with you, asking questions, getting clarification, and ensuring the right information is passed forward so that no stone is left unturned when it comes to the whole picture of your business finances. We communicate primarily through Slack and email, but will never hesitate to get on a call with you should you have pressing questions or need more detailed clarification. 
  6. Ongoing Monthly Bookkeeping & Reporting: From this point forward, we take care of all of your bookkeeping, including categorizing transactions, reconciling accounts, making sure all your income is received and accounted for, monitoring your expenses, and more. It is our primary duty to keep things organized, detailed, and thorough for you so that you can focus on running your business elsewhere. We provide a detailed monthly report via email that will allow you to be in the know, but without being in the weeds, with your finances. At any time, we are happy to pull reports and provide you information should you request it. 
  7. Months 1 & 2 Follow Up: We expect there to be questions or moments that require explanation as taking over your bookkeeping can result in things popping up unexpectedly or without all the details. We always want to ensure that YOU rest easy knowing your books are complete, so for the first 2 months, we will arrange a monthly call to go over your reports and answer any follow up questions. Should you need additional meetings after that to go over any questions, we are happy to arrange those with you.

If reading through this process brought you instant relief, knowing that your business could be safe in our hands month to month, reach out and schedule a discovery call with us! We would love to meet you and learn more about your financial needs. 

General Bookkeeping Services

At 1428 Financial, we have perfected our process of providing monthly bookkeeping to our clients over time and we believe it is set up ideally for your business to thrive. Below are some additional elements included in our bookkeeping services:

  • Referrals to trusted partners – With our combined decades of experience working with many business owners and professionals, we have created network of providers to help you in all areas of business, from taxes to HR to insurance and so much more.
  • Forecasting – Many businesses like the idea of seeing their financial potential laid out for them over time. Forecasting can provide helpful information that can get you closer to your goals. If this is something you are interested in, our CFO Partnership might be for you.
  • Security Measures – Where and how your money is stored is a huge factor for protecting your business. With proper security measures monitored by your bookkeeper, you can feel secure about the status of your money. 
  • Expense Investigation – On a rare occasion, expenses show up on your business accounts without an explanation. We will take the necessary time to look into these expenses, get clarification, and give you guidance on how to dispute the charge if necessary.

We hope that as you prepare to team up with a bookkeeper to further maximize profit and minimize stress within your business, you find that 1428 Financial brings you all the peace of mind you are looking for.

The content in this blog post is provided for general informational purposes only and should not be considered professional tax or legal advice. The author is not a Certified Public Accountant, and no assurances can be made regarding the outcomes or consequences of tax returns, IRS actions, or any financial decisions based on this information. Readers are strongly advised to consult with a qualified tax professional or legal advisor for personalized guidance specific to their individual circumstances. The author expressly disclaims any liability for decisions made based on the information presented in this blog post.